Workplace Relations Commission. WRC CHECKLIST
At the start of any inspection, the Inspector identifies themselves, shows their authorisation, which includes photographic identification, and explains to the employer the purpose of the inspection. In some situations, more than one inspector may be required to carry out the inspection.
In carrying out an inspection, the Inspector:
Ascertains the name(s) of the person(s) who keeps and updates the records
Examines the records to establish that they are in compliance with the relevant employment rights legislation
Determines the rates of pay in respect of each employee from the rosters and the wages records presented
Informs the employer during the course of the inspection of any breaches of the legislation identified
May interview employees.
An Inspection will typically last 2-3 hours. The duration depends on a number of factors including the size of the business and the volume and quality of the records.
Records to be made available for Inspection
WHAT THE INSPECTORS WILL LOOK FOR
The following list sets out the standard records which an inspector will require access to during the course of an inspection: -
Employer registration number with the Revenue Commissioners
Full Name, Address and PPS Number for each employee (full-time and part-time)
Terms of employment for each employee (Contract of employment).
Payroll details (Gross to Net, Rate per hour, Overtime, Deductions, Shift and other Premiums and Allowances, Commissions and Bonuses, Service Charges, etc.)
Copies of Payslips
Employees’ job classification (job description)
Dates of commencement and where relevant, termination of employment
Hours of work for each employee (including starting and finishing times, meal breaks and rest periods). These may be in the form of Form OWT1 (or in a form substantially to like effect). An OWT1 form is not required if there is a ‘clock in’ system.
Register of employees under 18 years of age
Whether board and/or lodgings are provided and relevant details
Holidays and Public Holiday entitlements received by each employee
Any documentation necessary to demonstrate compliance with employment rights legislation
Additional records may be required to be held depending on the sector/business involved and the legislation under which the inspection is being conducted.
The Inspectors may also check that you have a:
• Grievance Policy
• Discipline Policy
• Prevention of Workplace Bullying, Harassment and Sexual Harassment Policy
• Equal Opportunity Policy
• Health & Safety Statement