Never enough time in the day to get to that job! You might consider the time management technique ‘timeboxing’. In time management, it simply means allocating a fixed time period to each activity – ‘a time box’.
Timeboxing is about allocating a fixed time to work on a task or group of tasks. So a set period of time is allocated to a task. We all know those small little things we mean to get to. Take the same approach and write them down. You may end up with a long list. They can take up a lot of head space and energy as they buzz around. As Anita Roddick [Body Shop Founder] says “if you think you’re too small to have an impact, try going to bed with a mosquito”. So set aside an hour and see how many of those ‘mosquito’ tasks you get through! Equally the same principles can be used for bigger tasks. Consider the following:
1. Choose a Timeframe
Choose a length of time that suits you – 25/30 mins or 45 mins, then you take a break for 5 mins and then go back for another period of time. You can skip the breaks, but they are useful to include. If you think you are nearly completed when the time is up. Review an analyse what you have done. Be reasonable in determining what the timeframe might be to complete the task.
You should review what you’ve done and how it has worked out. Did you get the task finished, what might you do differently?
It’s important to ensure that you endeavour to set appropriate timeframes for the tasks. Too short and you don’t get very much completed. If the timeframe is too long then your focus on the task can be lost or procrastination sets in
You can use this approach with your team in terms of delegating work or functions putting timeframes. Give it a try – this style of time management might just suit you.